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Gabby + Matt Tasks:

• Order invitations  — Due 1/31/26
  Note: Recommended RSVP date is 4 weeks prior to the wedding (4/17/26).

• Pay Dance Floor Deposit - Due 2/6/26

• Send ceremony details and ceremony standing order for the bridal party, processional & recessional order and reserved seating to Alexis — Due 4/3/26

• Make final decisions on people giving speeches/toasts & send names & toast order to Alexis — Due 4/3/26

• Purchase the following items, as needed and desired:

  • Toasting flutes

  • Favors and packaging

  • Welcome bags + supplies

  • Cake Knife (or ask caterer if they have one)

  • Table Numbers

  • Escort Cards

  • Menus

  • Welcome Signs

  • Bar Signs

  • Other misc signage (Guest book, card box, etc)

• Create a photo shot list for any group and family photos & send to Alexis — Due 4/17/26

• Finalize songs list for ceremony & reception moments & send to Alexis — Due 4/17/26

• Processional

• Recessional

• Wedding Party Introductions (Reception)

• Newlywed Introduction (Reception)

• Cake Cutting

• First Dance

• Parent/Special People Dance

• Last Dance

• Complete BURST Docs (planner to link from client portal) — Due 4/17/26

• Decor Agreement

• Decor Instructions

• Final Stages

• WWYD

• Wedding Day Surprises'

Note: In 9 years we've had to use the CC on this form once.

• Purchase gifts and cards for your Wedding Parties — Due 4/17/26

• Purchase gifts for parents to thank them for their support — Due 4/17/26

• Designate ushers for the ceremony & send names to Alexis, if desired — Due 4/17/26

• Follow up with guests who have not RSVP’d — Due 4/24/26

• Finalize Day of Stationery — Due 5/1/26

• Finalize Seating Chart + send to Alexis — Due 5/1/26

• Send final guest count to Alexis — Due 5/1/26

• Decide what to do with centerpieces at the end of the reception & communicate with Alexis — Due 5/1/26

• Assign a designated person to take home any left over cake at the end of the night — Due 5/1/26

• Obtain a marriage license (effective 60 days prior to wedding) — Due 5/1/26

• Make decision about where you'd like gifts & personal items to go at the end of the night (onsite vehicle, left at venue for next day pick up if allowed, delivered to nearby hotel room by BURST Team) — Due 5/1/26

• Approve finalized timeline — Due 5/5/26

Payments Due:

Updated by 2/6 after connecting with vendors

Alexis Tasks:

• Assemble invitations — Due 2/11/26

Pending order from G+M

• Mail Invitations — Due 2/14/26

Pending order from G+M

• Confirm rehearsal time with venue — Due 4/3/26

• Send updated timeline with revisions from walk through — Due 4/10/26

• Send drafted floor plan to Gabby + Matt for approval — Due 4/10/26

• Update timeline with confirmed vendor arrival times & getting ready schedule — Due 4/17/26

• Send estimate counts to Florist — Due 4/17/26

• Send song list to DJ, once received from Gabby + Matt — Due 4/24/26

• Send photo list to photographer, once received from Gabby + Matt — Due 4/24/26

• Send finalized timeline & floor plan to Gabby + Matt for approval — Due 5/1/26

• Send final guest count to baker — Due 5/5/26

• Send final guest count to caterer — Due 5/5/26

• Send final counts to florist — Due 5/5/26

• Send vendor meal count to caterer — Due 5/5/26

• Send finalized timeline & floor plan to all vendors — Due 5/8/26

• Create set up timeline for BURST assistants — Due 5/8/26

• Assign assistant roles & start times/end times — Due 5/8/26

• Present BURST Plan at Team Meeting — Due 5/12/26

• Host final wrap call w/ Gabby + Matt — Due 5/12/26